2025 Parish Council Meeting Minutes

THESE ARE DRAFT NOTES OF THE MEETING AND WILL BE RATIFIED AT THE NEXT COUNCIL MEETING

Minutes of the Parish Council Meeting held on 13 January 2025 at 7.00pm at Saltfleet Methodist Church, Main Road, Louth Lincolnshire LN11 9HF

Present:                              Chair                                Cllr Guy Williams

                                                                                      Cllr Ian Dickinson

                                                                                      Cllr Sheila Warsap

                                                                                      Cllr Peter Mace  

                                                                                      Cllr Graham Barker                                                                                   

Also Present:                    Clerk                                Mrs Binal Sawjani

                                             Members of Public      19                                        

                                             District/County             None

                                             Apologises:                    Cllr John Campion (Accepted)

                                                                                      Cllr Matthew Benton (Accepted)

                                                                                      Cllr Daniel McNally (Accepted)

                                                                                      Cllr Paul Rickett (Accepted)

Item 1125/58 Welcome to the meeting: Chair opened meeting at 18.59 and welcomed the councillors and members of the public.

• No comments from the public.
• The hedge on the common land needs to be cut back by end of month. The area is from bridge to Clutterbuck’s corner. Discuss that we would ask Nick Cook to do this work as it is a small job and we would not get three quotes for the work as we normally do. Proposed, seconded and RESOLVED

Item 1125/59 To receive declarations of interest in accordance with the Localism Act 2011 and to consider any requests for dispensations: None

Item 1125/60 Apologies for absence: Apologies received and accepted from Cllr Campion, Cllr Benton, Cllr McNally and Cllr Rickett (who has been liaising with the council despite ongoing medical treatment).

Item 1125/61 To approve the draft notes as minutes of the last meeting held on the 4 November 2024: RESOLVED to adopt and sign the notes as accurate minutes, and they were dated and signed by the Chair.

Item 1125/62 Chair’s Report:

• The chair made a statement to the public regarding comment post on social media. The chair has always worked collaboratively with all parishioners. The comments on social media are toxic and unnecessary. The chair and councillors are undertaking these roles on a voluntary basis with no political agenda. The council will not enter into discussions about parish matters through this forum. Any concerns or grievances should be raised to the Chair (in person, by telephone or by email) or to any councillor or to the clerk. Otherwise they can be raised at the public session of any council meeting

Item 1125/63 Training:  Training available to all Staff and elected Members and clerk recommends councillors to view training schedule. Clerk attended VAT training

Item 1125/64 Parish Matters To receive updates from in respect of:

1. Speed indicator board/s - Speed indictor and post ordered. Awaiting installation date
2. Playing field update and finances – Finance report form the playing field committee will be shared as part of the minutes from now on. Cllr Dickinson gave a comprehensive outline of the accounts for 2024. (See final page).

Handed over to the Chair of the Playing Field Committee Ron Cox

• The plan is to carry on with the events of three car boot sales and a fun day.
• Use the ROSPA report and mend the outstanding points that have been highlighted for the children’s play area.
• Carpark extension – once the permission has been granted a team of villagers will start work on this project collectively.
• Cllr Mace volunteered to undertake the training to carry out the inspection. However, it was decided that the annual inspection should be kept in place as well.

3. Planning application for car park extension – this has been processed and should be published shortly. Although the field is owned by the parish council the playing field committee have already donated back to the village for the net costs incurred thus far.
   • The bio-diversity net gain report has reported that the parish needs to plant 12 trees. We have been approached by Lincolnshire County Council to visit site and award the tree grant from the King’s Fund. Meeting for this is on 16th January. Report back next meeting.
4. Burial ground – Council is still waiting for the Land Registry to correct its records from the previous extension. It is thought that the total cost will be circa £15k with archaeological dig, purchase of land and legal fees. The council would again like to extend their gratitude to Andrew Clover Planning and Design for carrying out all of the associated planning costs free of charge. Proposed, seconded and RESOLVED.
5. Memorial beacon – this has been included in the planning application.
6. Highways issues: The SLOW markings on the road going out of Saltfleet are missing. After much discussion the issue will be reported to fix my street and reported to council if not resolved and then forwarded to highways department.

Howdens sign – has come away and been retrieved, cleaned and straightened. Two parishioners volunteered to help to refix it.

No camping signs have come away – a parishioner has volunteered to replace

No vehicle beyond this point has broken by Haven Bank. Cllr Williams will replace

7. Review parish meeting from bi-monthly to monthly – council felt that the last two meetings have only been over an hour and it was proposed that we stay at bi-monthly meeting, seconded and RESOLVED.
8. Trees on Sea Lane pullover – Chair explained that in previous years he has always taken care of these issues but due to the online comments he is no longer willing to undertake this to avoid further abuse. Therefore council will need to external quotes to undertake this work. The issue was reported to Lincolnshire County Council on 23 December and the chair will chase LCC again. Proposal to get new quotes was proposed, seconded and RESLOVED
9. Parish survey – As a council we have committed to undertake this and the last one provided the council a mandate from the parishioners. The survey can be done using online tools however there will be a need to have a hard copy with unique numbers for each parishioner. The survey will also provide information on how the playing field fund might be spent. The chair of the Playing Field Committee agreed to ask the committee at their next meeting if they could fund some or all of the cost.

Item 1125/65 Planning Applications: All applications will be sent to the Council

N/155/01781/24 | Planning Permission - Extension to existing dwelling to provide additional living accommodation. | NORTH VIEW, SEA LANE, SALTFLEET, LOUTH, LN11 7RP Mon 20 Jan 2025 Approve

N/155/01902/24 | Planning Permission - Conversion and alterations of a storage building to an annex, erection of a double garage and change of use of land to provide an extension to the existing domestic curtilage. | HIDEAWAY, SEA LANE, SALTFLEET Tue 11 Feb 2025 Comments by 9 Jan 2025 Approve

Item 1125/66 Correspondence: To receive and dispose of correspondence received since the last meeting.

Police engagement session on 16th January has been cancelled as they would like to get a more comprehensive mandate as to the needs of the parishes.

LALC asking for renewal to association membership for £188.22 and unlimited training £144 this was proposed, seconded and RESOLVED

Item 1125/67 Future meeting dates: To note the date of the next meeting Monday 3 March at 7pm

Item 1125/68 Financial matters:

1. Bank balances 03 January 2025 £25,293.76
2. To note income. None
3. To authorise the signing of orders for payment

4. Approve precept 2024/25 – Budget was shared with councillors. Expenditure for the last year was £11,700.88. After much discussion percept was set at £9,000. The council will use reserve fund that will help towards costs. Percept was proposed, seconded and RESOLVED. Clerk will ensure paperwork is submitted by 31 January

Meeting ended 20.38