2025 Parish Council Meeting Minutes

THESE ARE DRAFT NOTES OF THE MEETING AND WILL BE RATIFIED AT THE NEXT COUNCIL MEETING

Minutes of the Parish Council Meeting held on 7 July 2025 at 7.00pm at Saltfleet Methodist Church, Main Road, Louth Lincolnshire LN11 9HF

Present:                              Chair                                Cllr Guy Williams

                                                                                      Cllr Sheila Warsap

                                                                                      Cllr Peter Mace  

                                                                                      Cllr Graham Barker

                                                                                      Cllr John Campion

Also Present:                    Clerk                                Mrs Binal Sawjani

                                             Members of Public      9                                    

                                             District/County             Cllr Paul Rickett

                                            Apologises:                    Cllr Daniel McNally (Accepted)

                                                                                      Cllr Matthew Benton (Accepted)

                                                                                      Cllr Ian Dickinson (Accepted)

Item 0525/17 Welcome to the meeting: Chair opened meeting at 18.59 and welcomed the councillors, public and district councillors.

• Parishioner would like to extend their thanks to Highways regarding the improvements completed to Saddleback Road

Item 0525/18  To receive declarations of interest in accordance with the Localism Act 2011 and to consider any requests for dispensations: None

Item 0525/19 Apologies for absence: Cllr McNally, Cllr Benton, Cllr Dickinson  – accepted

Item 0525/20 To approve the draft notes as minutes of the last meeting held on the 12 May 2025: RESOLVED to adopt and sign the notes as accurate minutes, and they were dated and signed by the Chair.

Chair invited Cllr Ricketts to speak: 19.03

• 3G is getting turned off in the area
• Parish applied for grant for the village survey and we would not qualify as it would not hit the whole demographic or an actual item that would benefit the community
• Comment of Facebook regrading speed camera data (covered below)

Ends 19.14

Item 0525/21 Chair’s Report:

• Metal tags have been sent to attached to the trees in the community orchard
• Village survey – there are some online tools that can be used and Cllr Benton will talk to the clerk regarding these before the next meeting

Item 0525/22 Parish Councillors Reports              :

• Cllr has reviewed the bench and sent images to the chair and clerk, the bolts need to be grind down, replaced and mended. This will be undertaken by the Cllr proposed, seconded and RESOLVED

Item 0525/23 Training:  Training available to all Staff and elected Members and clerk recommends councillors to view training schedule.

Item 0525/24 Parish Matters To receive updates from in respect of:

1. Speed indicator board – data has been sent to circulated to the Road Safety partnership published on the website for the parishioners. Discussion proceeds and the 85 percentile need to be reviewed as this showed the true speed of the village. Data shows that most motorist were travelling at 30 mile or less and only once or twice had there been incidents of higher speeds and these were early in the morning and late at night.
2. Playing field update and finances – statement attached as final page of minutes to follow

Playing field committee has met and agreed that they would not like to proceed with any of the Louth FC proposal and would not negotiate any aspects of the proposal. They have securedgoal posts for the use of youngsters in the village.

3. Burial ground -Archaeological dig report will be published on website. We are nearly there on the planning permission awaiting on one part. Yew Hedge needs to be planted by Autumn to give it the best chance to grow. Prices to be sourced planning for size, failures and what would be easy to replace.
4. Cemetery Fees – parishioners have until 31 August to secure plots at the reduced rate. Clerk to produce a flyer for the noticeboard with new fees. One parishioner has requested a plot and once they have paid we will allocate a plot. There are enough plots for parishioners until council is ready to use the new burial site.
5. Car park extension – Tree planted as per agreement with East Lindsey however there may be some additional requirements to secure more trees and we are awaiting to hear from the council. Once we know we can secure more funding or ask the King Charles Tree Fund for more options – review next meeting
6. Highways – none
7. Play equipment inspection – received quote form RoSPA need other quotes Parishioner has agreed to help and clerk to secure third quote

Item 0525/25 Policy Adoption: To receive, consider and adopt revised and updated Standing Orders as per advisement from NALC Model Standing Orders - revised April 2025 was only adopted with clause that for video control to ask parishioners to ask permission of the public before filming proposed, seconded and RESOLVED.

Item 0525/26 Correspondence: To receive and dispose of correspondence received since the last meeting:

• Email from the new owner of the Crown has confirmed that the refurbishment is going well and They maintain that the car park is part of the estate and that in the future there will be a padlock on the gate
• Message from England Coast Pathways that asked if we look after a portion of the coast near Saltfleet which we have responded that we do not look after this area and as a result they will add to their roster in the Summer months
• East Lindsey council briefing for Police Commissioner in September which the clerk will accept on behalf of council and if we have any questions we can forward beforehand
• Grimsby and Walpole consultation is ongoing and the Clerk has left information about the national grid regarding new substation in Grimsby West, Lincolnshire in the church for the parishioners pursual.

Item 0525/15 Date of next meeting: To note the date of the next meeting:  1 September, 3 November 2025

Item 0525/16 Financial matters:

1. To note bank balances on bank statements as on May 2025 £17,664.04
2. To note income: None
3. To authorise the signing of orders for payment for previous months

Meeting ended 19.56

Saltfleet Sports and social field committee this is the previous statement latest to follow

Report prepared by Mr Ian Dickinson - Treasurer

These amounts have all been paid in and out of the existing Saltfleet Sports and Social Field bank account with Lloyds bank.

2025 activities

Date                                                  Event                                                Income                                             Expenditure

26/3/25                                            Complete signs (2025 signs)                                           £70

28/3/25                                            MHD (road plannings)                                                                           £384

20/4/25                                            Car boot                      £894.41

                                                            M Chambers (Ice cream)          £50

                                                            Sue Warsap (Burgers)                £20

30/4/25                                            MKN (Lime)                                                                                                £42.84*

30/4/25                                            Blockfree (Toilets)                                                               £235.50

4/5/25                                               Car boot                      £581.02

                                                            Sue Warsap (Burgers)                £15

*Payment due to Ben Warsap but accounted for.