9 January 2023 Minutes
SKIDBROOKE CUM SALTFLEET HAVEN PARISH COUNCIL
Minutes of the monthly meeting held on Monday 9 January 2023
which commenced at 19:00 at the Social Centre, Sea Lane, Saltfleet
Chair: Cllr Peter Mace Vice-Chair: To be decided
Parish Councillors: Cllr Meryl Cunliffe, Cllr Sheila Warsap
Apologies from Cllrs Keith Warsap, Guy Williams and Ralph Benton
Clerk: Vacant
District & County Councillors: Absent apologies sent
Members of Public: Approx 34 Parishioners
Public Forum
A public forum was held from 19:00 to 19:30 Minutes taken by Cllr Meryl Cunliffe
Concerns about shooting area and alleged infringement of non-shooting areas as alleged, definitions to be confirmed by police. Chair suggested that we invite police firearms officer and representative from LCC be present at next meeting.
a) Request from public about what land is owned by the Parish council and will licences for shooting be issued, having already established that PC owned sports field, the Chair responded that The Hill grassed area from gravel road to wall, the land from pumping station, but in error as it is common land, to bends and that no licences will be issued for them.
Request from member of public have the solicitors acting with Parish Council got parties to sign or signed a letter of care.
Item 23/01-01 Chair’s Welcome
The Chair welcomed everyone to the Parish Council monthly meeting, had expressed that at last meeting the PC had not been upset about the memorial pump as mentioned in media but that they had been concerned that someone may have tried cleaning it or pressure washing it. I added that personally and not the Parish Council thoughts was that the flower display around the base of monument looked nice.
Item 23/01-02 Police Matters
No police representative was available on the night, Chair had tried contacting them for an update especially on what had been evidential of an accident on Warren Road in the 40-mph zone. Member of public present confirmed that there had been an accident and that the air ambulance had been in attendance.
Item 23/01-03 District & County Councillors Reports
Apologies from both Cllrs McNally and Rickett. Cllr Paul Rickett forwarded some information.
Main points are:
• Pride in Lindsey Update, Cllr Cunliffe to check if can have graffiti removed from bus shelter and Footpath on Warren Road adjacent Tobie’s Hill width restored.
• Green Waste Collections for 2023/24 in East Lindsey and entry to hamper draw in time limit.
Item 23/01-04 Apologies and acceptance for absence
Apologies from Cllrs Keith Warsap, Guy Williams and Ralph Benton
Item 3/01-05 Declarations of Pecuniary Interest in accordance with Localism Act 2011
None.
Item 23/01-06 To Resolve as Minutes the Record of the Monthly Meeting held on 5 December 2022
The minutes had been produced by Cllr Meryl Cunliffe, from both voice and video recordings of the meeting.
Cllrs absent and present, as in Cllr Sheila Warsap was not going to ratify them as (resolved to ask for a Committee on website and social media) Sheila asked “who said that”, Cllr Cunliffe answered “I don’t know”, others had indicated prior to this meeting after draft minutes had been sent to them, that some of the minutes seemed to not be quite what they recalled of the meeting and as such Chair decided to defer the ratification of the minutes until absent councillors could be present.
Cllr Cunliffe declared at this point she wanted them passed due to time spent, more than 5 hours spent on doing them, and thus would not be taking the minutes any longer.
Matters Arising 23/01-07
a) Request has been submitted to Lincolnshire Road Safety Partnership for application form, expected cost about £50, awaiting reply.
b) Blocking of Bus shelter from use, a Risk Assessment was caried out and displayed on the current condition and hazardous perceptions and it was decided not to block use of it as no loose tiles could be found and quotes had been sort for remedial repairs to be carried out.
c) Vice Chair has taken on responsibility of Chairman to be confirmed next meeting
Item 23/01-08 Chair’s Report
In addition to his introduction at public session.
That the main aspect was that we, due to illnesses, the council had only just enough councillors present to pass some of tonight’s Agenda list and that which could not be addressed would be deferred to the next meeting.
Item 23/01-09 Clerk’s Report
Nil – Vacant position
Item 23/1-10 Parish Councillors’ Reports/Matters to Raise
a) Selection of further Vice Chair – deferred to next meeting
b) Saltfleet Haven Boat Club (SHBC) presentation by Mr Pat McCarthy, Secretary of SHBC gave a presentation of the clubs aims and needs for access to the foreshore, Cllr Mace to contact Mathew Davey to add requirement for servicing buoyage and markers by vehicular means for safety.
c) Setting of Precept for 2003 t0 2024, it was agreed to not increase and leave it at level of last two years at £7750. Ratified.
d) AGAR return, Cllr Williams who is absent has the information so deferred to next meeting
e) Response to LCC on foreshore lease, Cllr Williams responding, deferred to next meeting.
f) Renewal of sporting licence is being handled by Bridge McFarlen, solicitors, Cllr Williams in contact with them, deferred to next meeting. Cllr Cunliffe expressed dismay that we were going ahead with issuing renewal of licences as we had allegedly ratified at last meeting to not issue permits. Chair said that there was a difference between permits and licences, that the agreement was not to issue permits was for access of vehicles for fishing etc.
g) Parish Council Land on Hill future requirements. Chair said he had had a request as to the possibility of planting fruit trees on it so that in the future children could pick the fruit, Concerns from the public about who would maintain it. At this point Cllr Cunliffe declared an interest as the wall between her property and the land belong to the council and it may need repairs. It was ratified that valuation of the land be sort for asset register. Chair also pointed out that it had been the location of poor houses and for interest is now the refuge area for if there is a flood, until evacuation can take place. (This information may be superseded by modern alternative arrangements). The original arrangement was established after the flood in 1953 when a few people drowned.
h) Adverts for Clerk and Temporary Administrator had been submitted to LALC and social media.
i) Archives still at Cllr Williams designated to be taken to Lincoln by CCllr McNalley when available.
j) Repairs to bus shelter only two quotes had been received so proceeded on that, Chair recommended the higher full repair quote as in past minor repairs had not survived. It was proposed by Cllr Cunliffe and Cllr S Warsap that the lower quote of £240 be accepted and was accepted by all. Chair to contact winning quote.
Item 23/01-11 Financial Matters
a) Road Safety, application form requested still awaiting reply
b) Status with LALC of membership still awaiting replies. Cllr Meryl we need to book co
Item 23/01-12 Planning Matters
a) Only one planning application in for installation of six masts down the coast from Saltfleet Haven down to Wash area monitoring tidal surges, Cllr Cunliffe to respond with no objections and approval on safety grounds.
Item 23/01-13 Highways / Footpath / Lighting Matters
No actions required
Item 23/01-14 Village Field update
a) Control of funds handed over from Treasurer of field committee on cessation of field committee. Signed documents for cheque book and paying in book.
b) Status of field committee, if active probably charitable, to be discussed. Deferred to next meeting.
c) New metal fence enclosing two sides of play area, purpose to keep dogs out and agreed for safety to have two entrances in case one gets blocked. Quotes being sort.
d) Repairs to wooden gates I wood fenced section of play area, Chair to check with winning repair individual for Bus shelter for quote and if within £50 to proceed, proposed Cllr Cunliffe seconded Cllr S Warsap and passed.
e) New map notices for controlling areas dogs allowed under certain conditions to be obtained, confirm next meeting.
f) Filling cracks in soil on field, a volunteer has offered to carry out the work if the PC can obtain aa ton bag of topsoil, need to confirm if ideal time is March.
Item 23/01-15 Any Other Urgent Matters
Nothing reported
Item 23/01-17 To Resolve the Date of the next Parish Council Monthly Meeting as 6 February 2023.
Having concluded the agenda, the meeting was closed at 20:35