6 March 2023 - Minutes
SKIDBROOKE CUM SALTFLEET HAVEN PARISH COUNCIL
Minutes of the monthly meeting held on Monday 6 March 2023
which commenced at 19:00 at the Social Centre, Sea Lane, Saltfleet
Chair: Cllr Peter Mace
Vice-Chair: Cllr Guy Williams
Parish Councillors: Cllr Meryl Cunliffe, Cllr Sheila Warsap
Clerk: Vacant
District & County Councillors: Absent
Members of Public: Approx 32 members of public (MP)
Public Forum
A public forum was held from 19:00 to 19:25 Minutes taken by Cllr Peter Mace and Cllr Guy Williams
Chair briefed at beginning that the forum was restricted to 15 minutes as required by standing orders.
Requested if any one present did not want to be recorded for Safeguarding and Data Protection measures. Several MPs indicated that they did not want to be recorded. MP spoke up that legal advice should have been sorted to record in public forum, asked Cllr Cunliffe if it had been, confirmed yes but did not wish to disclose.
It was ruled that the public forum would not be recorded, one MP was requested to delete what they had recorded some confrontational interaction was observed by Chair between a MP and some of those who had requested not to be recorded.
MP then addressed a Cllr in why they had not declared an interest as they had expressed being totally against activities currently being processed, Cllr declined to comment.
Further recording was observed and pointed out by a MP and further request was made to delete the recording but was found to be subsequently published on social media.
General questions on financial matters from MP could not be fully addressed at meeting.
Item 23/02-01 Chair’s Welcome
The Chair welcomed everyone to the Parish Council monthly meeting.
Item 23/02-02 Police Matters
No police matter to report during public session
Item 23/02-03 District & County Councillors Reports
Absent apologies received.
Item 23/02-04 Apologies and acceptance for absence
Apologies Cllrs Daniel McNally (LCC) and Paul Rickett (ELDC) Cllr Rickett.
Apologies from Cllrs Keith Warsap, Ralph Benton due to ill health
Item 23/02-05 Declarations of Pecuniary Interest in accordance with Localism Act 2011
None.
Item 23/02-06 To Resolve as Minutes the Record of the Monthly Meeting held on 5 December 2022
Cllr Williams and Cllr S Warsap with amendment Item 7/12/10, Resolved and signed.
Item 23/02-07 To Resolve as Minutes the Record of the Monthly Meeting Held on 9 January 2023
Cllr M Cunliffe and Cllr S Warsap. Resolved and signed.
Matters Arising 23/02-08
a) Lincolnshire Road Safety Partnership, CSW, application form has been completed with proposed locations Chair carrying out required information. Expected cost about £50 for application and additional costs for fixing plates after survey approval, in addition, costs for 40 waste bin stickers.
b) Selection of further Vice Chair –Cllr Sheila Warsap nominated Cllr Williams, Cllr Meryl Cunliffe abstained, Cllr Mace seconded and cast third vote. (On checking with LALC Cllr Williams also had a vote so technically it was resolved without Chairs casting vote)
c) Vice Chair is confirmed as Cllr Williams, as Cllr Williams was also entitled to vote, confirmed by LALC.
Item 23/02-09 Chair’s Report
In addition to his introduction at public session.
That there are concerns about videoing meetings but accept that possible Safeguarding interests may be compromised so would be looking at adopting measures like that taken on by Marshchapel PC.
Item 23/02-10 Clerk’s Report
Nil – Vacant position extending advert to end of April with LALC.
Item 23/02-11 Parish Councillors’ Reports/Matters to Raise
a) Chair handed over to Cllr Williams to report on alleged Parish Council report to Natural England and Environment Agency of alleged damage to sea defences New Inn. Cllr Williams had been at the arranged meeting as Chair and Vice had been invited to attend, Chair did not receive updated time so was not in attendance. Fence line was found to be fifteen inches out of line at one end, this would be corrected. The false representation was not resolved, and apologies passed on to Site Owner.
b) Cllr Williams reported on problems of gate being locked to cemetery after he had opened it for grave digger.
c) FOI update from Cllr Williams
d) AGAR return, Cllr Williams updated the meeting of the AGAR return confirmed hard copies would cost £20 but electronically it would be free.
e) Cllr Williams handed back Chair to Chairman. Response on foreshore lease. Cllr M Cunliffe had requested at previous meeting for a three-month delay, as this would have clashed with elections Chair gave one month. Cllr CM Cunliffe did not give any response at Agenda item so proceeding with delayed item to issue licence.
f) Adverts for Clerk and Temporary Administrator had been submitted to LALC extended to end of April 2023.
g) In view of only receiving one volunteer notice for reactive speed signs being serviced, alternative more permanent version similar to those at North Thorsby would be sort.
h) Data protection accusation, Chair said he was not concerned in what name or names Cllrs asked to receive PC information on as long as it was the most convenient expedient way. MP stood up and confirmed that he was happy to pass on the information sent via email address in question even though the Cllr was in hospital at this time.
Item 23/02-12 Financial Matters
a) Acceptance of Grass cutting quote for Sports Field 2023 from present contractor, proposed Cllr Williams and Cllr S Warsap, resolved.
Item 23/02-13 Planning Matters
No planning Received
Item 23/02-14 Highways / Footpath / Lighting Matters
Observed some repairs of road around Howdales have been carried out.
Item 23/02-15 Village Field update
a) Play equipment inspection requested to be carried out by ROSPA, confirmed to be carried out date to be notified.
b) MP came forward with declaration signed by committee reformed from past members willing to take on task of Field Committee, to organise events. Cllr S Warsap congratulated those present and no declensions from rest of council. To accept proposal Cllr Williams and Cllr S Warsap (To confirm at next meeting status and financial status)
c) New map notices for controlling areas dogs allowed under certain conditions to be obtained, confirm next meeting.
d) Chair to arrange order of top soil.
Item 23/02-16 Closed Session Start 2030
Update to Cllrs present on Police interview with Chair.
Item 23/02-17 To Resolve the Date of the next Parish Council Monthly Meeting as 3 April 2023.
Having concluded the Agenda, the meeting was closed at 2115